Join HAWWA Vendor Network

Register your caretaker agency and become part of HAWWA's comprehensive postpartum care ecosystem

Comprehensive vendor evaluation
Professional quality standards
HAWWA training & certification
About This Registration

This form implements the HAWWA Vendor Evaluation Master Form. Complete all sections to submit your agency for evaluation.

HAWWA WELLNESS – CARETAKING VENDOR REGISTRATION & COMPLIANCE MASTER FORM

Welcome to the HAWWA Wellness Vendor Evaluation Program

We invite your organization to complete this comprehensive evaluation form to be considered as a selected vendor partner for HAWWA's Postpartum Care Ecosystem.

This form enables us to assess your readiness, service quality, compliance, and alignment with HAWWA's care philosophy and operational standards. Upon successful evaluation, vendors will be registered within the HAWWA platform to deliver certified postpartum care services.

Instructions to Vendors

Please read carefully before completing this form.

To participate in the HAWWA Wellness Vendor Evaluation Program, your organization must provide complete and accurate details across all sections. This form will be used to assess eligibility, compliance, and readiness for collaboration within HAWWA's Postpartum Care Ecosystem.

How to Complete the Form
  1. Fill out all sections (1–11) clearly and accurately. Incomplete submissions may delay evaluation.
  2. Tick all applicable boxes to indicate your caregiving capabilities, certifications, and services.
  3. Specify your standard hours and price per session in Section 7. Leave blank if not applicable.
  4. Upload all required documents (licenses, certifications, insurance, etc.) in the Documents section.
  5. Review the Terms & Conditions in Section 11, including your organization's readiness to participate in HAWWA's Postpartum Care Training.
  6. Sign and stamp the declaration pages (Sections 7, 10 & 11) confirming authenticity and compliance.
  7. Submit the completed form and attachments to the HAWWA Wellness evaluation team through the designated email or portal.
Important Notes
  • All information provided must be current, verifiable, and supported by valid documents.
  • Vendors found non-compliant with safety, ethical, or training requirements may be disqualified.
  • Successful evaluation will lead to official registration within the HAWWA Vendor Network for postpartum care service delivery.
Registration Steps
1 Company Information
2 Service & Package Details
3 Caregiver Capabilities
4 Staff Qualifications & Credentials
5 Documentation & Reporting
6 Quality Assurance & Compliance
7 Pricing & Contract Structure
8 Training & Capacity Building
9 Attachments Checklist
10 Declaration
11 Terms & Conditions

SECTION 1: COMPANY INFORMATION

Provide your company's basic information including registration details, contact information, and business credentials.

Company Name:
Trade License No.:
Country of Registration:
Year of Establishment:
Registered Address:
Contact Person:
Designation:
Mobile Number:
Email Address:
Website / Social Media:
Total Caretakers Available:
Service Coverage Area:
Company Type (Individual / Establishment / Company / Agency):
Operating License Attachments: Upload operating license documents

SECTION 2: SERVICE & PACKAGE DETAILS

Tick all services provided and specify standard or average pricing if applicable. Leave blank if not applicable.

Service Package Description Available (✓) Hours per Session Price per Session (QAR) 0.00 Remarks
Day Care Package Daytime care for mother and newborn
Night Care Package Overnight support ensuring uninterrupted maternal rest
24-Hour Full Support Continuous 24-hour mother & infant care
Infant-Focused Care Dedicated newborn support (feeding, hygiene, sleep)
Postpartum Recovery Support Mother-centric care post-C-section or complex recovery
Light Domestic Assistance Laundry, nursery organization, meal setup
Weekend / Holiday Coverage Weekend or public holiday support
Emergency / Backup Care Urgent caretaker replacement or coverage within 24 hours
Twin / Multiple Infant Support Specialized care for twins or multiples
Extended Hours Package Session extension beyond standard duration
Per hour

SECTION 3: CAREGIVER CAPABILITIES

Tick all applicable caregiving skills your team is trained for.

A. Mother Care
B. Infant Care
C. Household & Domestic Support
D. Shift & Scheduling

SECTION 4: STAFF QUALIFICATIONS & CREDENTIALS

Specify the qualifications, certifications, and professional credentials of your caregiver staff.

SECTION 5: DOCUMENTATION & REPORTING CAPABILITY / COMPLIANCE

Indicate your capabilities for maintaining care records, reporting, and compliance with regulatory requirements.

SECTION 6: QUALITY ASSURANCE & COMPLIANCE

Confirm your quality assurance measures, safety protocols, and compliance with industry standards.

SECTION 7: PRICING & CONTRACT STRUCTURE

Vendors must specify their standard hours per session and price per session (QAR) for each service. Rates should include caregiver costs. Indicate any exclusions such as meals or transport.

Service Package Description Standard Hours per Session Price per Session (QAR) Notes / Conditions
Day Care Package Daytime care for mother and newborn.
Night Care Package Overnight support ensuring uninterrupted maternal rest.
24-Hour Full Support Continuous 24-hour mother & infant care.
Infant-Focused Care Dedicated newborn support (feeding, hygiene, sleep).
Postpartum Recovery Support Mother-centric care post-C-section or complex recovery.
Light Domestic Assistance Laundry, nursery organization, meal setup.
Weekend / Holiday Coverage Weekend or public holiday support.
Emergency / Backup Care Urgent caretaker replacement or coverage within 24 hours.
Twin / Multiple Infant Support Specialized care for twins or multiples.
Extended Hours Package Session extension beyond standard duration.
B. Add-Ons / Optional Enhancements
Add-On Service Description Flat Rate (QAR) Notes (if applicable)
Transportation (Per Visit) If not included, specify per trip.
Meals / Accommodation (if live-in) Applicable for 24-hour or extended stays.
Twin Supplement Extra charge per additional infant.
Public Holiday Premium Additional % or fixed surcharge.
Urgent Activation Fee Fee for same-day or <12-hour notice service.
C. Contractual Terms
  • • Minimum booking period:
  • • Payment frequency:
  • • Payment method:
  • • Invoicing process:
  • • Cancellation policy:
  • • Replacement commitment:
D. Pricing Declaration

I hereby confirm that the above-listed prices and session details are accurate and represent our standard terms. Any changes will be communicated in writing and approved by HAWWA Wellness prior to implementation.

Upload signature image (JPG, PNG, PDF)

SECTION 8: TRAINING & CAPACITY BUILDING

Describe your training programs, professional development initiatives, and commitment to continuous improvement.

SECTION 9: ATTACHMENTS CHECKLIST

Upload all required documentation to support your vendor application and verify your credentials.

SECTION 10: DECLARATION

Confirm the accuracy of your submission and provide authorized signatures for legal verification.

I hereby certify that all information provided is true and complete. I confirm compliance with HAWWA Wellness's service standards, ethical practices, and data confidentiality requirements. False or misleading information may result in disqualification.

Upload signature image (JPG, PNG, PDF)
Upload company stamp image (JPG, PNG, PDF)

SECTION 11: TERMS & CONDITIONS

Review and accept the standard terms and conditions for vendor partnership with HAWWA.

A. Standard Work Schedule
Clause Description
Default Working Days per Week All caregivers are expected to operate on a 6-day work week, unless otherwise agreed in writing.
Standard Working Hours per Session Determined by the vendor per service type (as stated in Section 7). A session typically ranges between 6-12 hours depending on package.
Rest & Break Periods Caregivers must receive adequate rest between sessions in compliance with local labor regulations.
Public Holidays Services rendered on official holidays are billed under 'Weekend / Holiday Coverage.'
B. General Service Terms
Clause Condition / Expectation
Professional Conduct Caregivers must maintain courteous, respectful, and culturally sensitive behavior at all times while representing HAWWA-approved services.
Uniform & Identification Vendors shall ensure staff are neatly dressed, identifiable, and adhere to any HAWWA-specified attire or ID requirements.
Confidentiality & Privacy All client information, family details, and service data must remain strictly confidential; unauthorized disclosure will result in termination.
Replacement Policy In case of absence or performance concerns, a replacement caregiver must be provided within 24 hours.
Insurance Coverage Vendors must maintain valid insurance for caregiver liability and occupational health. Copies must be submitted annually.
Health & Safety Compliance All staff must comply with hygiene, infection control, and safety standards during service delivery.
Incident Reporting Any incident involving safety, injury, or misconduct must be reported to HAWWA within 2 hours of occurrence.
Data & System Use Vendors must utilize the HAWWA portal/app for scheduling, attendance, and reporting as part of compliance.
Termination & Blacklisting HAWWA reserves the right to suspend or delist any vendor failing to meet quality or ethical standards.
Audit & Monitoring Vendors agree to cooperate with HAWWA for audits, client feedback reviews, and performance evaluations.
C. Readiness for HAWWA Postpartum Care Training
Declaration Vendor Response (✓) Remarks (if any)
Our organization is ready to nominate caregivers to participate in HAWWA's Postpartum Care Training Program.
We acknowledge that successful completion of HAWWA training is mandatory for future service deployment within the HAWWA network.
We commit to making nominated staff available for training within 10 days of notice issued by HAWWA Wellness.
D. Acceptance of Terms

I hereby acknowledge that our organization understands and agrees to all the above terms and conditions. We confirm our readiness to comply with HAWWA Wellness's operational, ethical, and quality standards.

Upload signature image (JPG, PNG, PDF)
Upload company stamp image (JPG, PNG, PDF)
Back

Benefits of Joining HAWWA

Access to Quality Clients

Connect with families seeking premium postpartum care services

Professional Training

Dedicated vendor support team available round the clock